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Using Resource
Scheduler
Bookings for rooms at the AMREP Education
Centre are stored on Resource Scheduler, a web-based program available
on the intranets of the following AMREP Partners: The Alfred Hospital,
Baker IDI, The Burnet Institute, The Central & Eastern Clinical
School (Alfred Campus), and The School of Public Health (Alfred
Campus).
The following are needed in order to
use it:
- access to one of the aforementioned
intranets
- Sun Microsystems' Java
software
NB: This method permits read-only
access, allowing the user to find available time-slots. Please direct
booking requests to the AMREP Coordinator
via E-mail:
Logging
In
- First, browse to here
and click on the relevant link
- Next, type "display"
in the Login or E-mail box
- Leave the Password box blank
- Press "Login"
Home Page
You should have been sent to the
Resource Scheduler Home Page.
- Select a room on the left panel,
or click the green arrow at top right to view today's calendar.
Viewing
Bookings
- To view existing bookings, click
a location on the left, and a date on the right.
Viewing
Modes
- You can view the rooms in groups,
or individually.
- You can also view
the rooms' activities by the day, week, or month. Click the tabs
to view in that mode.
Viewing
Booking Details
- If you'd like to
view the details of a booking, simply click on it.
- Now you can see the name of the
person who made the booking, and their contact details.
Viewing
Bookings By Booker
You may wish to view
a list of bookings made by yourself or another person. As the names
of bookers are recorded, you can search for a name:
- Return to the Home Page.
- Click on "Find Text in Reservations".
- A list of results will follow.
- Click on the title link to view
details of each booking.
Making
Bookings
TYPE
A - Single Room, Single Date Booking
- Go to Quick Reserve panel
- Select Resource (Room), Date,
Start / Finish times, and provide a Title for the meeting
- Click More...
- In the Description box, enter
the name, department, extension and email address of the person
who is most suited to fielding inquiries about the booking
- Select the booking institution
from the Colour menu: AH - Alfred Hospital; BAK - BakerIDI; BUR
- Burnet Institute; MON - Monash Central Clinical School; SPH
- Monash School of Public Health.
- Click Submit
 _________
TYPE B - Multiple
Room, Single Date Booking
- Follow the Type A instructions
for one of the desired rooms but do not submit
- Click Select on the Resources
bar
- Select AMREP Ed Centre
- Click Show to display additional
rooms available within the selected time frame
- Select Additional Rooms
- Click Submit
- Click Submit once more
- NB This procedure can also be
used to alter rooms. For example, to move from Classroom 3 to
2, providing they are both available, check the box beside 2 and
uncheck the box beside 3. Click Submit.
TYPE
C - Multiple Date: Pattern Recurring
"Pattern Recurring" refers
to a repeated booking which conforms to one of Resource Scheduler's
settings, including a Daily, Weekly, or Monthly booking.
- To use this feature, make the
first booking as described in Type A. Before submitting, click
on the Recurring tab.
- Check the circle beside the relevant
repeat option.
- Select the last date on which
the event will occur. NB This date must be entered precisely.
Failure to do so can cause errors in the repetition.
- Select the various suboptions:
e.g. Daily - once every 3 days; Weekly - once every 2 weeks on
a Thursday; Monthly - the second Wednesday of every third month.
TYPE D - Multiple
Date: Ad Hoc Recurring
"Ad Hoc Recurring"
refers to a repeated booking which does not conform to any of Resource
Scheduler's repeat settings.
- Click Recurring tab
- Click calendar icon
- Select additional date
- Click Add
- Repeat if necessary
- Click Return
- Click Submit
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